Builder Toolbox

Make sure to know who to reach out to if you’re stuck and want, for instance, to delegate a step.

You can update team permissions by going to Company > Teams.

You can use the conversations widget available in each instance to reach out to a lead or team member. See Learn Next Matter as workflow participant

TaskAdminWorkflow leadInstance lead (the user starting the instance)Team leadColleague (a team member assigned to a step)Light user
View and start a private instance
Edit and delete a private instance
Skip or delegate a step✅ (they can delegate steps assigned to a team or a specific person)✅ (they can delegate steps assigned to a team or a specific person)✅ (delegation is possible only if the step has been assigned to a team)
Delete private instance
View private workflows✅ (if folder and process visibility allow it)
Stop single instances✅ ( only if it’s an instance they created)✅ (only if it’s an instance they created)✅ (only if it’s an instance they created)
Stop instances from the Workflows > Overview page(not supported unless you’re an admin workflow lead)
View details of a completed integration step✅ (when the step fails and they reclaim it from the tech lead)✅ (when they are also instance leads or tech leads)
Update workflows
Duplicate workflows*only possible if they own the folder they’re duplicating into
Create instances from private workflows
Change and delete a private workflow
Change workflow leads
Connect and disconnect an integration
Invite colleagues to Next Matter
Create private and public folders and remove them
Move workflows between folders
Move/duplicate workflows to private folders*only possible for folder owners
Create teams and add and remove team members✅ (add team members to teams they lead)
Assign or remove the team lead status
View portals
Create/edit portals
Test portals as a light user (Light user view)
Start workflow from a portal✅ (if added to portal)✅ (if added to portal)✅ (if added to portal)✅ (if added to portal)✅ (if added to portal)

As an admin, you can set roles for any user, including yourself. Note that if you demote yourself to a colleague, you cannot promote yourself back to the admin level again.

If the workflow lead changes after an instance has been created, the new lead doesn’t have permissions to stop or delete this instance.