Team permissions
Refer to the permission breakdown to see who is can handle specific workflow and instance-related tasks in your organization.
Make sure to know who to reach out to if you're stuck and want, for instance, to delegate a step.
Tip: You can use the conversations widget available in each instance to reach out to a lead or team member. See Learn Next Matter as workflow participant
Task | Admin | Workflow lead | Instance lead | Team lead | Colleague (a team member assigned to a step) | Light user |
---|---|---|---|---|---|---|
View and start a private instance | βοΈ | βοΈ | βοΈ | βοΈ | Can start instances of workflows added to a portal | |
Edit and delete a private instance | βοΈ | βοΈ | βοΈ | |||
Skip or delegate a step | βοΈ | βοΈ | ||||
Delete private instance | βοΈ | βοΈ | βοΈ | |||
View private workflows | βοΈ | βοΈ | βοΈ | βοΈ (if folder and process visibility allows it) | ||
Update workflows | βοΈ | βοΈ | ||||
Duplicate workflows | βοΈ | βοΈ | Only the processes they can see | Only the processes they can see | ||
Create instances from private workflows | βοΈ | βοΈ | βοΈ | βοΈ | ||
Change and delete a private workflow | βοΈ | βοΈ | ||||
Change workflow leads | βοΈ | |||||
Connect and disconnect an integration | βοΈ | |||||
Invite colleagues to Next Matter | βοΈ | |||||
Create private and public folders and remove them | βοΈ | βοΈ | βοΈ | βοΈ | ||
Move workflows between folders | βοΈ | βοΈ | βοΈ | βοΈ | ||
Create teams and add and remove team members | βοΈ | βοΈ | βοΈ (add team members to teams they lead) | |||
Assign or remove the team lead status | βοΈ | |||||
View portals | βοΈ | βοΈ | ||||
Create / edit portals | βοΈ | |||||
Start workflow from a portal | βοΈ | βοΈ (if added to portal) | βοΈ(if added to portal) | βοΈ(if added to portal) | βοΈ(if added to portal) | βοΈ(if added to portal) |
As an admin you can set roles for any user including yourself. Note that if you demote yourself to colleague, you cannot promote yourself back to admin level again.
Updated 15 days ago